Determine time and length of conference
Set objectives
Develop an agenda providing the focus and time allotted for the conference
List specific results to be achieved
Prioritize topics to be discussed
Identify who must be present
Confirm attendance and availability
Appoint a leader for each site
Distribute meeting materials

Arrive at least fifteen minutes early to distribute materials
Practice using the control panel if not familiar
Begin on time
Open by introducing participants
Review objectives and time allotted for meeting
Encourage participation
Ask questions
Keep meeting focused, direct non-agenda items to future meetings
Conclude on time, allowing a few minutes for wrap-up and good-byes

Be yourself; imagine participants are sitting opposite you
Be on time
Speak naturally in the direction of the microphone
Avoid coughing into microphones, drumming fingers, or carrying on side conversations
Identify yourself, as necessary
Pause occasionally so others may make comments